Dear Homeowner: Welcome to the Quail Hollow/Willow Glen
neighborhood and Gander Road Homeowners Association (GRHA). Every
homeowner within the neighborhood is a co-owner of all green areas
in common with all other homeowners, and a member of the GRHA. The
GRHA owns over 30 acres of common (green) areas which is divided
between 7 different areas in the neighborhood. Four of these areas
have playgrounds and two of those have basketball courts.
The GRHA is a not-for-profit corporation created to provide and
maintain Green Areas, manage business or projects related to the
neighborhood, assist residents with complaints and suggestions for
the neighborhood, and to collect member assessments (dues). The
GRHA is funded through member dues and advertising revenue. This
income supports our area and benefits all the homeowner's and
residents. Member dues will be explained in more detail below.
Board of Trustees
A board of nine trustees manages the affairs of the GRHA. Each year
trustees are elected by the membership for a three-year term. The
trustees elect officer positions on the board for one-year terms.
These positions include a president, vice-president, secretary,
treasurer, and others as needed. The president and vice-president
must be trustees. Other officer positions are typically trustees
but may be members of the association or general public. The Board
of Trustees meets on the second Thursday of the month at Dayton
Fire Station 12, on Brandt Pike, just south of Harshman Road.
Trustee meetings are announced in the monthly newsletter, the Quail
Call. Homeowners are always welcome to come to a monthly meeting
whether to just listen or voice an opinion. Once a year in
September an annual homeowners meeting is held. Trustee elections
are conducted at the annual meeting and all homeowners are urged to
attend the annual meeting. The Board of Trustees is here to serve
the homeowners in every way possible.
Northeast Land Use Committee
The City of Dayton has Land Use Committees which make
recommendations to the Board of Zoning. Land Use Committes hear
from business owners, homeowners association representatives, and
affected neighbors on zoning appeals. They are a liaison between
residents and the City of Dayton.
Each lot is assessed annual assessments, commonly called dues. Dues
are used to maintain the green areas, pay taxes, and insurance.
Maintenance of the green areas involves mowing throughout the
growing season, trimming of bushes and trees, and removal of downed
trees and limbs as needed. Playground equipment repair is also a
priority of the Association. Updating playground equipment,
sponsoring events, and the monthly newsletter are among the
remaining ways your dues help improve the quality of our
neighborhood. The board of trustees is authorized to increase the
annual dues a maximum of 5% per year to meet increased costs when
Quail Call Newsletter and Web Site
The Quail Call is a monthly newsletter of the GRHA and informs
homeowners of projects the board is working on and other
association business. A current list of the board members and key
members can be found in the Quail Call and on our web site. Along
with neighborhood news, there is an advertisement section from GRHA
residents. Unless the ad is of business nature, most ads can be
placed in the Quail Call free of charge. The GRHA web site has a
calendar, documents, photos and links to area resources. We update
it regularly and it can be viewed using any browser. The web
address is on this letterhead and in the banner of the Quail Call.
All of the governing documents for the Association are located on
our web site. These include the By-Laws, Declaration of Covenants
Conditions and Restrictions, and Architectural Control Guidelines.
Please refer there any time you need to see these documents.
Garbage Pickup, Utilities, Schools and Essential Services
The City of Dayton does garbage and recycling materials pickup in
our area on Thursdays. The city provides large green trash bins for
garbage and blue bins for recycling materials. Regular trash pickup
is every Thursday and pickup of recycling is done every other
Thursday. Pickup of large items (such as appliances) can be
arranged, up to four times per year, by calling the city in
advance. Bulk pickup is done on the last Friday of every month.
Numerous options are available for local phone service and
maintenance. There are a plethora of inter and intra-state long
distance carriers available as well. Children in our neighborhood
attend Huber Heights Schools. Some children attend parochial school
at St. Peters Catholic School on Chambersburg Road. The best site
for Dayton government is http://cityofdayton.org/. There is also a
new City of Dayton mobile app and web site for reporting issues and
scheduling service. To download the free app, go to the usual app
store for your device and search for Dayton Delivers
, or you
can access the same services from
http://www.publicstuff.com/oh/dayton-oh. General number for the
City public works is 333-4800. Again, on behalf of your fellow
members, we welcome you to the neighborhood and to your
Welcoming Message from the President
Welcome to the neighborhood. I am John Kauflin, current President
of the Gander Road Homeowners Association Board of Trustees. My
email address is firstname.lastname@example.org and my cell phone
number is 937-558-5740. In your Welcome Package you should find
good information on the GRHA including the green areas it
maintains, the annual events, and the various committees. All GRHA
By Laws, Covenants, and Architectural Control Guidelines are also
on our web site, and we maintain a Facebook page you can find and
friend by searching Gander Road Homeowners Assoc..
The best site for Dayton government is http://cityofdayton.org/.
There is also a new City of Dayton mobile app and web site for
reporting issues and scheduling service. To download the free app,
go to the usual app store for your device and search for Dayton
Delivers, or you can access the same services from
If it has to do with streets, trash, animals, crime, or
permits, that's the City. If it has to do with the green areas,
playgrounds, architectural guidelines, or GRHA events, that's us.
Non-emergency number for the police is 333-COPS. General number
for the City public works is 333-4800.
The GRHA is managed by volunteer trustees who are elected at
the annual meeting of the general membership. Trustees receive no
monetary compensation for their efforts, but are a great help to
the neighborhood and provide an opportunity to work with neighbors
and community leaders. If you are interested in joining a group of
fun, dynamic people, please consider volunteering a small amount
of your time and becoming a GRHA Board of Trustees member. Okay,
maybe that's overselling the excitement of it, but we do need
people to help. We meet once a month on the second Thursday for an
hour or so (usually at the Fire Station on Brandt Pike just South
of Harshman). We work hard to keep the meetings concise, and focus
on things we can do to keep up the neighborhood with the resources
available. I can't promise excitement, but I can promise a feeling
of satisfaction from helping your neighbors.
The GRHA puts on a children's Easter Egg event in the
Spring, a garage sale in the Summer, a Halloween Costume Contest
in the Fall, and a Christmas decorating contest in the Winter.
Details about these events are published in the monthly
newsletter, as well as posted online. The monthly newsletter, The
Quail Call, is printed and hand-delivered to all 542 members every
month (except January). Below are some pictures from these events.
Here are some important things to keep in mind to promote
a good neighborhood:
Lawns & Gardens
Keep yards mowed and weeds trimmed, especially along the road in
front of your property. Trim tree branches to keep sidewalks clear
for pedestrians. Properly dispose of yard waste. Do not put in
street or in green areas.
Houses & Structures
Follow the GRHA Covenants and Architectural Control Guidelines in
regards to home improvements like decks, sheds, and fences, and
obtain permits from the City where required. Keep houses and cars
safe by locking doors, keeping garage doors closed, and NOT keeping
valuables or garage door openers in plain site.
Green Areas & Playgrounds
Keep Green Areas clean and usable. Do not use for dumping, riding
motorized vehicles, or golf. Report any vandals or vandalism.
Streets & Sewers
Obey all traffic laws especially speed limits and stop signs.
Report any street lights that need replacement. Do not dump yard
waste or car maintenance waste into storm drains.
People & Pets
Keep pets under control and clean up after them. Make sure they
have proper food, water, and living areas. Pay dues on time, and
volunteer to help the GRHA if you can.